Job Details

CEO Office Executive

Permanent

Posted: 1 day ago

Alzheimer's Research UK

Description:

As the UK s leading dementia research charity, we re determined to stop this from becoming a reality. We re working to revolutionise the way we treat, diagnose and prevent dementia. But we will not stop there. With your support, we will keep going until every person is free from the heartbreak of dementia. We exist for a cure.

Sitting within the Chief Executive s Office, this new position of CEO Office Executive will play a key role in delivering high quality, proactive administrative support to our Senior Leadership Team and Board of Trustees. They will be carrying out key administrative duties within the team, predominantly in executive support but also more widely across governance, strategy and internal communications.

Reporting to the Head of Governance, they will be a key member of the Governance and Executive Support team, enabling members of Alzheimer s Research UK s Senior Team to carry out their roles efficiently and to support delivery of Alzheimer s Research UK s strategy.

This role is also available for those looking for part time working with a minimum of 28 hours.

Main duties and responsibilities of the role:

Administrative support

To provide proactive and high-quality administrative support to enable our Senior Team to carry out their roles effectively, to include:

Assist the Executive Support team in providing administrative support to the Chief Executive and other Executive Directors as required.

Arrange and attend meetings across Alzheimer s Research UK, which may include taking and issuing minutes, drafting agendas, collating and distributing papers as appropriate, locating suitable meeting venues, room reservations and refreshments.

Filter general information, queries, telephone calls, emails, and invitations received for the senior leadership team by redirecting to an appropriate point of contact.

Ensure travel arrangements, including international travel, are managed effectively and within budget, including booking travel and accommodation, producing a detailed travel itinerary, arranging currency and visa requirements.

Complete expense claims, ensuring receipts are obtained and expenses are claimed in accordance with the relevant policy.

Governance, internal communications and strategy

Work with the Governance team to support delivery of Alzheimer s Research UK s governance arrangements including preparation for meetings, management of meeting logistics including locating suitable meeting venues, room reservations and refreshments and general support as required.

Help maintain a calendar of activity within the CEO Office to support the prioritisation and preparation ahead of engagement opportunities for Alzheimer s Research UK s Senior Team.

Conduct research and information gathering to support project planning and decision making.

Learn how to use / and be proactive in using the organisation's CRM system (Salesforce) to record key activity for the CEO Office Team.

Support the internal comms team in their aim to make all employees feel connected to the organisation and their colleagues. This could include supporting the preparation and delivery of employee events, assisting with the collation of information for regular, all-employee comms, such as the monthly all-employee meetings and the monthly CEO newsletter, and helping to promote the CEO Office via Internal Comms.

Work with the Director of Strategy and Governance to provide support on key priority projects relating to strategy delivery.

Help arrange and service CEO Office team activities throughout the year.

What we are looking for:

Previous experience working in a busy administrative or coordinator role.

Excellent customer service skills.

Excellent inter-personal skills, with an ability to build and maintain relationships, trust, and inspire respect at all levels.

Excellent prioritisation skills.

Strong team player who can work both independently and collaboratively with stakeholders at all levels.

Excellent written and verbal communication skills, with a high attention to detail.

Excellent planning and organisational skills, with the ability to manage a varied workload.

Strong ethical standards and a high level of personal integrity and empathy.

Ability to maintain discretion and confidentiality at all times.

Excellent listening skills

Able to demonstrate flexibility, an ability to learn and a willingness to adopt new ways of working.

Proficient IT skills in Microsoft Office (Word, PowerPoint and Excel).

Additional Information:

Ways of working: As part of our Agile ways of working you will be required to work approximately 2 days a week from the office, which is subject to the requirements of the role and the business needs. Flexibility on where you work can be split between working from home and our office.

Roles that are classed as part of the Agile ways of working are not able to claim any costs for Mileage/Travel on Public Transport, Accommodation and/or Meals. This includes when attending the office for various meetings/events.

Our Office: Our office is at 3 Riverside, Granta Park, Great Abington, Cambridge, CB21 6AD.

Salary: Circa £25,000 per annum, plus benefits

Please download the Vacancy Pack on our website for more information.

The closing date for applications is the 23rd February 2025, with interviews likely to be held week commencing the 3rd March 2025. Please indicate in your covering letter if you are unable to attend an interview on a certain date. We would encourage you to submit your application at the earliest opportunity, as on occasion we may have to bring forward the interview date and/or the closing date based on the needs of the business. Although a possibility, this will only happen in exceptional circumstances. Please indicate in your covering letter if you are unable to attend an interview on a certain date.

We value diversity and are committed to creating an inclusive culture where everyone can be themselves and reach their full potential. We actively encourage applications from people of all backgrounds and cultures, in particular those from ethnic minority backgrounds who are currently under-represented. Any offer of employment is however subject to you having the right to work in the UK.

As part of our commitment to being an inclusive employer and ensuring fairness and consistency in our selection process, we will handle your CV and application with the utmost confidentiality. While we strive to anonymise your CV where possible, there are certain sections, such as the application question, that cannot be fully anonymised. We kindly ask that you remove any personal information, including your name, when answering the application question. The hiring panel will not have access to your personal details, such as your name and address, until you are invited for an interview. Should you require any adjustments at either the application or interview stage, please contact us via our website.

How to apply: Please create an online account using our Online Recruitment Platform which can be accessed through our Job Vacancies page. You will be able to attach your CV to your application and track the status of your application.

About Alzheimer s Research UK: Alzheimer's Research UK is the UK's leading dementia research charity. Our mission is to accelerate progress towards a cure. Today 1 in 2 people will be impacted by dementia, either through caring for a loved one, developing it themselves or tragically both. But there is hope.

There has never been a more important and exciting time in dementia research. With promising new drugs in clinical trials that slow the progression of the diseases that cause it, and revolutionary new ways to diagnose them on the horizon, we are now at a tipping point. Working with the smartest minds globally and across the UK, with industry and academia, Alzheimer s Research UK is uniquely placed to invest in the very best research identifying barriers to a cure and knocking them down so that there are more and better treatments for everyone with dementia. For the first time in history, we can see a future where people with dementia can get a swift and accurate diagnosis, and effective treatments that could slow or even stop their disease. We stand for everyone affected by dementia. We stand for a cure.

In 2024, we were incredibly proud to be awarded a 3-star accreditation by Best Companies which recognises World Class levels of workplace engagement. This is the second consecutive time; we have been awarded a Best Companies 3-star accreditation.

We were also listed in the prestigious Best Companies lists:

18th in the 100 Best Large Companies to Work For in the UK.

10th in the 50 Best Companies to Work For in the East of England.

2nd in the 30 Best Companies to Work For in the Charity Sector.

In addition, we were also shortlisted for a special award recognising the work undertaken on reducing our environmental impact.

In 2021, we were awarded the HR Management award by The Charity Times for our Wellbeing initiatives throughout the pandemic.

In 2020, we demonstrated our commitment to changing the way we think and act about mental health in the workplace and signed the Time to Change Employer Pledge.

ARUK really does look after its people, where you will be able to add value and make a difference.

To view further details about working for us and the benefits we offer . click apply for full job details

Job Details

Job Ref: 2890892364

Hours: Part Time

Location: Not Specified, United Kingdom

Working Terms: Permanent